Reporting to the Senior Director of Procurement and Contract Services, the senior procurement & contracts administrator is responsible for writing, negotiating, finalizing, and issuing purchase orders and contracts to external parties. The individual will review incoming and outgoing procurement requests and contracts for accuracy and coordinate with vendors, legal counsel staff, and fiscally sponsored projects to negotiate prices, establish terms and conditions, analyze technical and legal issues, and evaluate bids and proposals to ensure all purchase orders and contracts comply with regulatory requirements. As requested, the individual will also support other procurement and contract services activities, including insurance distribution and other related documents.
- Draft, review, and issue purchase orders and contracts for fiscally sponsored projects, intermediary program services, and core operations that may include venue use agreements and license agreements to comply with regulatory requirements
- Assess and issue contracts to independent contractors to comply with AB 5 regulations
- Evaluation of bids and negotiation of terms and conditions
- Research regulations to ensure contracts and templates are updated and compliant with regulatory requirements and applicable laws
- Communicating with vendors and ensuring all contracts and procurement requests are processed promptly
- Work with legal counsel and directly with vendors to help resolve procurement and contractual issues and concerns
- Serve as a primary liaison concerning contracts and purchase orders, including assisting vendors, projects, and staff with clarifying, interpreting, and resolving contract terms and conditions
- Coordinate with fiscally sponsored projects, core operations, and intermediary program services to guarantee that terms of contracts are fulfilled in compliance with terms and regulations
- Review project cash flow to ensure adequate project funds are available to meet contract and procurement responsibilities
- Assist staff in responding to fiscally sponsored projects with other questions associated with liquor licenses and requests for insurance to comply with agreements, the organization’s risk and procurement policies, and regulatory requirements
- Perform other duties as assigned
Knowledge, Skills, and Abilities:
- Experience in contract administration or other relevant experience, preferably in nonprofit. Including the ability to understand and analyze written contractual and procurement agreements and documents and clearly communicate effective recommendations to resolve issues and concerns
- Must have excellent organization, interpersonal, and time management skills and be highly attentive to detail
- Must be able to manage heavy workloads, frequent interruptions, aggressive timelines, and work under pressure while maintaining close attention to detail, accuracy, timeliness, and a service-oriented attitude
- Proficiency in MS Office is required
- Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position
- Able to understand an issue and take the initiative to develop and implement solutions
- Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, vendors, and others
- Familiarity with DocuSign or Adobe Sign, procurement and/or contract management systems
The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her hear hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.
Salary $62,500 – $72,500 D.O.E
Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental,
vision, flex spending, metro pass, and a range of professional development opportunities.
Community Partners has a 9/80 work week option under which employees may elect to work 80
hours in 9 days and take every other Friday off.
Bachelor’s degree in business or related fields (or equivalent experience) with a minimum of 3 to
5 years’ experience.
At least 5 years’ experience in purchasing, contracts, or relevant fields.
Interested applicants should send a cover letter and resume by clicking here.
Interested applicants should send a cover letter and resume.
Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.