Careers

Contracts and Grants Associate
Wednesday, September 12, 2018

THE POSITION

Community Partners seeks a full time, hourly (non-exempt) Contracts and Grants Associate. Reporting to Director of Grants and Risk Management, this position assists the department with contracts, finance and other related activities as assigned.

Contracts

  • Review Independent Contractor Request forms for accuracy on contract scope and job; prepare all vendor contracts for execution, including independent contractor agreements for a variety of services, leases, venue use agreements and license agreements – approximately 20-40 hrs/week.
  • Review project cash flow to ensure that all projects maintain appropriate operating reserves.
  • Review amendment requests, draft contracts and distribute for execution. Evaluate contract requests as to type of contract, terms, conditions, deliverables, and assure consistency with program mission, cash flow, Federal rules and nonprofit best practices.

Insurance

  • Assist with the preparation of the annual insurance renewal
  • Review Insurance and Lobbying Performance Reports (PPR) for accuracy, communicate any necessary changes to projects, and update PPR with corrections
  • Assist with creating the insurance allocation spreadsheet
  • Work with insurance company throughout the year on insurance requests and the unique risk aspects of fiscal sponsorship (approximately 5-10 hrs/week)
  • Work on insurance email management and coordinate with the Insurance team on maintaining the insurance activity spreadsheet
  • Work with senior finance associate, project leaders and program assistant to add new projects to the general liability policy
  • Assist with monthly insurance journal entries

Finance

  • Review revenue, expense and personnel accounts to ensure accuracy of entries
  • In collaboration with the insurance team, provide problem solving support to project leaders in securing solicitation information cards, liquor licenses or city permits for special events
  • Work with the insurance team to monitor solicitation license permits, financial reporting, and monthly closing

Audit

  • Prepare and process year-end representation letters
  • Prepare cash and grants receivable confirmations
  • Reconcile detailed grants receivable schedule
  • Organize and assist with documentations for A133 government single audit
  • Reconcile balance sheet accounts (petty cash, cash advance receivables)
  • Assist with preparation of the rent schedule
  • Coordinate other audit-related documents

Grants Administration

  • Assist in all areas of grant compliance and management for fiscally sponsored projects
  • Regularly reconcile deposit suspense account in balance sheet
  • Support work related to Sales Force for grants administration; open and close grant cases in system
  • Draft invoices and submit to vendors
  • Enter invoice data into AccuFund for tracking

Lobbying

  • Assist with lobbying communication to projects

QUALIFICATIONS

  • Bachelor’s Degree (or equivalent experience) with a minimum of 5 years work experience with contracts, finance, and insurance.
  • Must have excellent organizational and interpersonal skills, be highly attentive to detail, and have the ability to manage multiple projects simultaneously.
  • Proficiency in MS Office and accounting software knowledge is required
  • Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position
  • Able to understand an issue and take initiative to develop and implement solutions
  • Excellent client service and interpersonal skills, and a professional demeanor in communicating with staff members at all levels throughout the institution, and with vendors and others
  • Familiarity with databases, including accounting and HR software

PHYSICAL

The employee is regularly required to sit for extended periods of time, frequently required to walk and stand. The employee must also use his/her hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

COMPENSATION

Salary $50,000 - $55,000

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, Metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off.

APPLICATION

Interested applicants should send a cover letter and resume as a single PDF attachment to: Jobs@CommunityPartners.org. Please include “Contract and Grants Associate” and your name in the subject line of your email. View the full job description here.

 

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring

Finance Assistant
Wednesday, September 5, 2018

 

THE POSITION

Community Partners seeks a full time non-exempt Finance Assistant. Reporting to the Senior Finance Associate, this position will be responsible for supporting the Finance and Administration team in activities pertaining to revenue donations, payroll and other duties as assigned.

Finance

  • Review, code, and process all online donations for 140 sponsored projects
  • Cross-train as backup to review, code and process all cash and check receipts
  • Download weekly wire reports from CashPro. Work with Grants staff for allocation of funds
  • Process matching donations
  • Inform project leader of all donations received from Paypal
  • Cross-train as backup to set-up online donation pages, accounts, and codes for projects.
  • Send out a monthly report of all online revenues to project leaders
  • Send out acknowledgement letters
  • Prepare a report reconciling all online donations from multiple platforms
  • Prepare donor acknowledgement letters
  • Prepare and file quarterly Board of Equalization taxes

Payroll

  • Assist Senior Payroll staff to process timesheets
  • Send Paychex login to new employees
  • Assist employees with questions on inputting timesheet

Other tasks

  • Create journal entries for end-of-month activities as needed
  • Contribute to team efforts by accomplishing other duties as needed

QUALIFICATIONS

  • Must possess basic finance, accounting or payroll knowledge, preferably in a nonprofit environment
  • Excellent organization, verbal and written communication skills, and attention to detail required
  • Knowledge of Word, Excel, Paychex, Salesforce and Accufund desirable
  • Ability to work well with others in a team environment
  • Bachelor’s degree or Associates degree with 1-2 years equivalent work experience

PHYSICAL

The employee is regularly required to sit for extended periods of time, frequently required to walk and stand.  The employee must also use his/her hands to operate office equipment and reach with hands and arms.  Employee may occasionally climb, stoop, kneel or bend.  Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

COMPENSATION

Salary $35,000 – $37,000

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off.

APPLICATION

Interested applicants should send a cover letter and resume as a single PDF attachment to: Jobs@CommunityPartners.org. Please include “Finance Assistant” and your name in the subject line of your email. View the full job description here.

 

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.