Careers

Senior Contracts & Grants Associate
Friday, September 6, 2019

Community Partners seeks a full time Senior Contracts & Grants Associate. Reporting to the Manager of Grants and Contracts, this position supports the department in a variety of roles related to grants and contract administration and other related activities as assigned.

Responsibilities

  • Manage a portfolio of projects
  • Review government agreements and prepare appropriate forms for contract execution
  • Review private grant agreements
  • Work with projects on budget review for government and private grant submissions
  • Submit government grant proposals through on-line system
  • Oversee and prepare monthly invoicing for government contracts
  • Prepare ad hoc contract invoicing as needed for city, private and school contracts
  • Provide guidance to projects on finance portion of required funder reports
  • Prepare and lead funder site visits and audits
  • Work with manager of grants and contracts to prepare annual audit including special A-133 federal expenditure audit
  • Draft MOUs and agreements, as necessary
  • Work with manager of grants and contracts to improve grant Database
  • Interact with project leaders regarding various financial matters
  • Prepare journal entries as needed
  • Assist department with special projects
  • Other tasks as assigned

Qualifications

  • Bachelor’s degree (or equivalent relevant experience) in accounting, finance, or business-related field. Master degree preferred. A minimum of 7 years of experience in grants and contracts administration, specifically with government and private
  • Accounting software knowledge
  • Must have excellent organizational and interpersonal skill, be highly attentive to detail, and be able to manage multiple projects
  • Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the
  • Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, as well as with vendors and
  • Familiarity with databases, including accounting and HR

Compensation

Salary $60,000 – $65,000

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off.

Application

Interested applicants should send a cover letter and resume as a single PDF attachment to: info@experteffect.com. Please include “Senior Grants & Contracts Associate” and your name in the subject line of your email.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Contract and Insurance Analyst
Friday, September 6, 2019

Community Partners seeks a full time, hourly (non-exempt) Contract and Insurance Analyst. Reporting to Director of Grants and Risk Management, this position assists the department with contracts, finance and other related activities as assigned.

Responsibilities

Insurance

  • Assist with management of relationship with liability insurance company. Review annual insurance renewals and premiums for: General Liability, Professional Liability, Accident, D&O and International policies.
  • Work with Programs Department on designing the Periodic Performance Report Survey that gathers all upcoming project activities.
  • Review and analyze event forms and secure additional coverage for events and revenue contracts and general risk management issues.
  • Work with Program Assistant to add new projects to the general liability policy.

Contracts

  • Review Independent Contractor Request forms for accuracy on contract scope, job and prepare for execution all vendor contracts including independent contractor agreements for a variety of services, leases, venue use agreements and license agreements.
  • Review project cash flow to ensure that all projects maintain required eight weeks operating reserves.

Finance

  • Provide problem solving support to project leaders with securing a solicitation information card, liquor license or special city license permitting for special events.
  • Assist with monitoring solicitation license permits and activity financial reporting close out.
  • Prepare quarterly lobbying report.

Audit

  • Prepare and process year end representation letters
  • Coordinate other audit related documents
  • Other duties as assigned

Qualifications

  • Bachelor’s degree (or equivalent relevant experience) is required.
  • Must have excellent organizational and interpersonal skills, be highly attentive to detail, and ability to manage multiple projects simultaneously.
  • Proficiency in MS Office is required.
  • Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.
  • Able to understand an issue and take initiative to develop and implement solutions.
  • Excellent client service and interpersonal skills, and professional demeanor in communicating with staff members at all levels throughout the institution, and with vendors and others.
  • Familiarity with databases, including accounting and HR software.

Compensation

Hourly Non-exempt  $21.16 - $25.00 D.O.E

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (Metro pass and 9/80 schedule available after completion of introductory period).

Application

Interested applicants should send a cover letter and resume as a single PDF attachment to: info@experteffect.com. Please include “Contract and Insurance Analyst” and your name in the subject line of your email.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Receptionist and Administrative Assistant
Friday, September 6, 2019

Community Partners seeks a full time Receptionist and Administrative Assistant. Provide reception and administrative support across the organization, including to the Finance/Administration, Human Resources, Contracts/Grants and Program teams.

Responsibilities

  • Receive and direct incoming calls, take reliable messages and/or route to appropriate staff in an efficient and courteous manner.
  • Screen and respond appropriately to inquiries relating to fiscal sponsorship services.
  • Greet and direct visitors for meetings, seminars, conferences, trainings, etc.
  • Manage and coordinate conference room/event reservations for staff and affiliated organizations.
  • Update and maintain conference room use policy and calendar.
  • Assist conference room users with AV system troubleshooting.
  • Facilitate and process semi-monthly office supply and kitchen orders and track expenditures.
  • Monitor and maintain in good order the office, kitchen, supply and conference rooms.
  • Primary responsibility to monitor and maintain copier, printers and postage machine, and coordinate with vendors for equipment and furniture repairs as needed. (With Senior Administrative Assistant as back-up.)
  • Assist (as back-up) in tracking the use and return of laptops and other equipment. (In coordination with Help-Desk Specialist.)
  • Assist with registration for meetings, trainings and events. Update database with mailing list corrections and update contact information.
  • Manage core employee access to security badges, car transponders and Metro TAP cards.
  • Schedule core employee photos for security badges and Metro TAP cards.
  • Monitor staff business cards needs and forward to Communications team for ordering.
  • Schedule meetings involving staff from multiple departments and outside parties.
  • Primary responsibility for daily management of check logging, revenue notifications, research on unknown deposits, answering inquiries from projects about checks received, etc. (With Senior Administrative Assistant as back-up).
  • Primary responsibility for coordination of lockbox check logging and deposits as needed. (With Senior Administrative Assistant as back-up).
  • Serve as primary liaison to the building facilities department for work orders, security badges, parking access, and related requests on behalf of staff, co-locators and visitors. (With Senior Administrative Assistant as back-up).
  • Assist with large mailings (prepare labels, stuff envelopes, apply postage)
  • Assist with food orders and set-up and clean-up of conference rooms for staff events.
  • Maintain current staff and co-locators contact lists.
  • Open, sort, distribute and deliver mail and packages.
  • Assist with the shipping and handling of Community Partners’ publications.
  • Handle general clerical duties including copying, faxing, filing and mailings.
  • Maintain up-to-date manuals for job duties, including technology, for front desk coverage when on vacation or sick.
  • Stock the display cases on the first floor with Community Partners’ brochures and other relevant communications
  • Other job-related duties as assigned.

Qualifications

  • Bachelor's degree or equivalent work experience.
  • Prior experience in an administrative support capacity, preferably in a nonprofit environment.
  • Ability to maintain composure while balancing multiple priorities in a busy, fast-paced environment.
  • Excellent organization, verbal and written communication skills and attention to detail required.
  • Experience with MS Office required. Ability to work well with others in a team environment.
  • Ability to maintain a high degree of confidentiality.

Compensation

Non-Exempt Hourly Pay Range - $20.67-$22.12

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off.

Application

Interested applicants should send a cover letter and resume as a single PDF attachment to: info@experteffect.com. Please include “Receptionist and Administrative Assistant” and your name in the subject line of your email.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.