Position Overview

Reporting to the Senior Director of Grants Administration and Compliance, this position supports the Community Partners and its projects in full life cycle management of grant awards and contracts. Projects will include subawards and/or fiscally sponsored entities. This position requires strong leadership and grant management experience. The Director is responsible for overseeing a team of grant administration professionals and for developing and implementing best practices to facilitate grant compliance for public and private funds.

RESPONSIBILITIES

• Supervise Grant and Award Administration staff.
• Providing technical assistance to team members and projects in the area of grant requirements and compliance.
• Develop and deliver guidance and training for grant administration activities.
• Review, coordinate, and submit grant applications.
• Establish and maintain accounts and appropriate permission levels in grant submission portals.
• Review grant and contract terms and coordinate negotiating terms and conditions of grants awards.
• Review all funder agreements and draft subaward templates to ensure compliance with prime agreement terms and conditions.
• Oversee and further develop grant pre-award activities, including grant budgeting and award set-up.
• Ensure grant requirements are identified and appropriately tracked in applicable systems.
• Oversee and develop subaward risk assessments and grant monitoring policies and procedures.
• Oversee post-award responsibilities including financial monitoring, project management, reporting, and ensuring compliance with funder requirements.
• Oversee funder invoicing and drawdown processes and approve requests.
• Led team members and projects on grant change requests, including processing amendments.
• Ensure close-out grant activities are compliant with funder terms and organization policies.
• Assess fiscally sponsored project’s grants and compliance responsibilities prior to project separation.
• Lead audit prep and response functions, including coordinating resolution of audit findings in partnership with projects.
• Monitor Community Partners implementation of new/revised policies and procedures resulting from funder and contract requirements.
• Stay abreast of Office of Management and Budget’s (OMB) Uniform Administrative Requirements and other applicable guidance as it relates to grant administration.
• Oversee and further develop policies and processes related to record-keeping and grant documentation standards, including Community Partners ERP system.
• Assist with special projects.
• Perform other duties and projects as may be necessary or as assigned.

QUALIFICATIONS

• A minimum of 10 years of experience in grants and contracts administration, specifically with government and private grants.
• A minimum of 5 years experience supervising staff.
• Bachelor’s degree or equivalent experience and/or education.
• Validated experience with budgets, financial tracking, progress reporting and other compliance requirements for multiple award types including federal grants.
• Ability to community complex compliance issues in simple, understandable terms.
• Must have excellent organizational and interpersonal skill, be highly attentive to detail, and be able to manage multiple projects simultaneously.
• Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.
• Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, as well as with vendors and others.
• Familiarity with databases, including accounting and HR software.

Physical

The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her hear hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

COMPENSATION 

Salary $103,000 – $125,000 D.O.E 

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental,

vision, flex spending, metro pass, and a range of professional development opportunities.

Community Partners has a 9/80 work week option under which employees may elect to work 80

hours in 9 days and take every other Friday off.

EXPERIENCE

• Bachelor’s degree or equivalent experience and/or education.
• A minimum of 10 years of experience in grants and contracts administration, specifically with government and private grants.
• A minimum of 5 years experience supervising staff.

 

APPLICATION

Interested applicants should send a cover letter and resume by clicking here.

Position Overview

Reporting to the Senior Director of Procurement and Contract Services, the senior procurement & contracts administrator is responsible for writing, negotiating, finalizing, and issuing purchase orders and contracts to external parties. The individual will review incoming and outgoing procurement requests and contracts for accuracy and coordinate with vendors, legal counsel staff, and fiscally sponsored projects to negotiate prices, establish terms and conditions, analyze technical and legal issues, and evaluate bids and proposals to ensure all purchase orders and contracts comply with regulatory requirements. As requested, the individual will also support other procurement and contract services activities, including insurance distribution and other related documents.

RESPONSIBILITIES

Contracts

• Draft, review, and issue purchase orders and contracts for fiscally sponsored projects, intermediary program services, and core operations that may include venue use agreements and license agreements to comply with regulatory requirements
• Assess and issue contracts to independent contractors to comply with AB 5 regulations
• Evaluation of bids and negotiation of terms and conditions
• Research regulations to ensure contracts and templates are updated and compliant with regulatory requirements and applicable laws
• Communicating with vendors and ensuring all contracts and procurement requests are processed promptly
• Work with legal counsel and directly with vendors to help resolve procurement and contractual issues and concerns
• Serve as a primary liaison concerning contracts and purchase orders, including assisting vendors, projects, and staff with clarifying, interpreting, and resolving contract terms and conditions
• Coordinate with fiscally sponsored projects, core operations, and intermediary program services to guarantee that terms of contracts are fulfilled in compliance with terms and regulations
• Review project cash flow to ensure adequate project funds are available to meet contract and procurement responsibilities

Other Duties

• Assist staff in responding to fiscally sponsored projects with other questions associated with liquor licenses and requests for insurance to comply with agreements, the organization’s risk and procurement policies, and regulatory requirements
• Perform other duties as assigned

QUALIFICATIONS

Knowledge, Skills, and Abilities:

• Experience in contract administration or other relevant experience, preferably in nonprofit. Including the ability to understand and analyze written contractual and procurement agreements and documents and clearly communicate effective recommendations to resolve issues and concerns
• Must have excellent organization, interpersonal, and time management skills and be highly attentive to detail
• Must be able to manage heavy workloads, frequent interruptions, aggressive timelines, and work under pressure while maintaining close attention to detail, accuracy, timeliness, and a service-oriented attitude
• Proficiency in MS Office is required
• Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position
• Able to understand an issue and take the initiative to develop and implement solutions
• Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, vendors, and others
• Familiarity with DocuSign or Adobe Sign, procurement and/or contract management systems

Physical

The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her hear hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

COMPENSATION 

Salary $62,500 – $72,500 D.O.E 

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental,

vision, flex spending, metro pass, and a range of professional development opportunities.

Community Partners has a 9/80 work week option under which employees may elect to work 80

hours in 9 days and take every other Friday off.

EXPERIENCE

Bachelor’s degree in business or related fields (or equivalent experience) with a minimum of 3 to

5 years’ experience.

At least 5 years’ experience in purchasing, contracts, or relevant fields.

 

APPLICATION

Interested applicants should send a cover letter and resume by clicking here.

 

RESPONSIBILITIES

 

• Process owner for a portfolio of general ledger accounts. Accrues, defers, reconciles, and analyzes transactions for these accounts. Preparation of supporting work papers for accounting entries.
• Ensures timely and accurate monthly close as part of an accounting team. Reviews reconciliations prepared by other accounting staff as part of monthly close peer-review process.
• Helps prepare financial statements. Analyzes financial statements trends and variance to identify missing or incorrect accounting entries and ensure compliance with GAAP.
• Researches accounting standards and practices. Forms and communicates an opinion on proper accounting treatment of a transaction.
• Assists with fulfilling audit requests.
• Works with Senior Accounting Manager and Controller to identify, reconcile, and resolve accounting inaccuracies.
• Assists Finance and Grants Liaisons to understand accounting transactions. Makes accruals, deferrals, and reclasses as appropriate to present financials fairly and compliant with funder requirements.
• Ensures compliance with GAAP and applicable government regulations.
• Maintains accurate accounting records and prepares reports to upper management.

 

QUALIFICATIONS

Knowledge, Skills, and Abilities:

 

• Working knowledge of GAAP and non-profit revenue recognition rules.
• At least 2-years of experience in an accounting or finance role, including month-end close experience.
• Ability to work accurately and independently.
• Experience with accounting software such as AccuFund or NetSuite and advanced knowledge of MS Excel.
• Good verbal and written communication skills.
• An eye for detail along with excellent analytical skills.
• Demonstrated problem-solving skills.
• Strong time-management skills.

 

 

COMPENSATION 

Salary $80,000 D.O.E 

 

Benefits include 15 paid holidays and 10 vacation days per year during first two years of employment and increases based on years of service thereafter, a 403(b) plan with employer match, medical, dental, vision, flex spending, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

 

 

EXPERIENCE

A bachelor’s degree in accounting or finance or equivalent work experience.