Community Partners seeks a full-time grants associate. Reporting to the Director of Grants Management, the Grants Associate is a critical position that provides grants management support across a number of clients and issue areas. The Grants Associate will be responsible for managing the grants process, liaising between fiscally-sponsored projects, Community Partners staff, and private and public funders.

We are seeking someone who is mission-driven, with excellent attention to detail, organizational and communication skills. This is an excellent opportunity for an individual seeking a career in the nonprofit sector.

 

ESSENTIAL FUNCTIONS

Grants Administration

• Review government agreements and prepare appropriate forms for contract execution
• Review private grant agreements
• Manage a portfolio of projects
• Work with project leaders on government and private application submissions
• Submit government grant proposals through on-line system
• Assist with coordinating invoicing for government and private contracts
• Assist in all areas of grant compliance and management for projects
• Manage project grants in Salesforce database
• Prepare documentation for funder site visits and audits
• Assist with preparation of grant reports and annual audit materials
• Interact with Project Leaders addressing various compliance matters
• Assist department with special projects
• Other tasks as assigned

 

QUALIFICATIONS

Knowledge, Skills, and Abilities:

• Must have excellent organizational and interpersonal skill, be highly attentive to detail, and ability to manage multiple projects simultaneously.
• Proficiency in MS Office is required.
• Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.
• Able to understand an issue and take initiative to develop and implement solutions.
• Excellent client service and interpersonal skills, and professional demeanor in communicating with staff members at all levels throughout the institution, and with vendors and others.
• Familiarity with databases, including accounting and HR software.
• Working knowledge of government contracts policies and procedures is a plus.

 

EXPERIENCE

Bachelor’s degree in accounting, business, or related fields (or equivalent experience) with a minimum of 3 to 5 years exp.

 

COMPENSATION

Hourly:  $26.47 – $28.85 D.O.E

Benefits include paid holidays and vacation, a 403(b) plan with employer match( after 2 years), medical, dental, vision, flex spending, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off.

CACHI Overview

The California Accountable Communities for Health Initiative (CACHI) is a systems change effort to modernize our health system and build a healthier California. A key aim is to transform the health of entire communities, not just individual patients, through a locally governed collective action model called an Accountable Community for Health (ACH). An ACH is a community table composed of partners from various sectors and residents working together to improve health equity and the health of their community.

CACHI was conceived by a state effort in 2012 called the Let’s Get Healthy California Task Force. After six years of demonstrating the ACH proof of concept funded by philanthropic organizations, the 2022-23 State of California budget allocated $15 million to CACHI, in partnership with the California Department of Public Health. This three-year funding will provide continued support to the 13 existing ACHs as well as establish up to 25 new collaboratives. In addition to facilitating cross-sector partnerships and engaging community residents in priority setting and strategy development, these ACHs will help advance a state initiative [link to state guidance] that can benefit from an ACH’s unique role. All of the state funding will go directly to local ACHs to support this work. Philanthropic funding continues to support the CACHI team that is housed at Community Partners.

Position Overview

The Policy Director conceives and oversees implementation of all legislative, regulatory, administrative, and advocacy policy activities for the organization. As a senior member of the CACHI team, the Policy Director will work closely with other team members on the overall strategic direction of CACHI.

The Policy Director will be a full-time exempt employee of CACHI’s fiscal agent, Community Partners, based in Los Angeles, and report to the Executive Director. Consultants, including a legislative advocate, are available to assist the Policy Director. Given the nature of the position, it is based in or within reasonable driving distance (60-90 minutes) of Sacramento.

Key Responsibilities

The policy director will be responsible for developing and executing CACHI’s state policy agenda that includes:

•  In partnership with consultants and the legislative advocate, lead development of and strategies for policy proposals.
•  Track relevant policies, especially those that are priorities for ACHs. The array of relevant state initiatives involving multiple sectors is sweeping, cutting across many of the California Health and Human Services Agency’s largest departments, including the Agency itself (the children and youth behavioral health initiative), the Department of Health Care Services (CalAIM, new community based worker benefits, health disparities), the Department of Health Care Access and Information (health workforce pipelines and professions), the Department of Public Health (community resilience, violence prevention), as well as other non-health agencies, such as the Department of Education (child health and well-being) and the Strategic Growth Council.
•  Identify relevant policies, craft policy proposals, and draft regulatory comments that advance CACHI’s aims.
•  Develop policy options for providing or incentivizing ongoing funding to ACHs.
•  Develop strategies to secure sustainable state funding for ACHs beyond FY 2025-26.
•  Educate policymakers on CACHI and the communities’ progress on advancing health and health equity, including legislative and executive branch briefings.
• Regularly meet with and partner with advocacy organization on common policy issues.
• Assist with providing technical assistance to ACHs on relevant policies through webinars, affinity groups, matching with subject matter experts, etc. In addition to state policy, technical assistance may include bringing in experts to work with ACHs on local policy processes and issues.
• Engage ACHs in formal and informal processes to support their involvement in advocacy efforts.
• Coordinate with the George Washington University Funders Forum and others as appropriate on relevant federal policy issues.

Qualifications

•  A master’s degree in health policy, public policy or administration, public health, or another relevant field.
•  A minimum of 5 years of relevant work experience in policy/advocacy, public policy, ideally in health policy.
•  A passion for CACHI’s mission and demonstrated commitment to diversity, equity, and inclusion.
•  Familiarity with California’s legislative and regulatory calendars, structures, processes; ideally brings existing relationships with key policymakers particularly those with health expertise.
• Experience with health equity policies and literature and anti-racist best practices.
• Experience setting and implementing a policy agenda, requiring interaction with legislative and executive branch staff, as well as with key stakeholders.
• Experience and/or comfort with operating in a thought partnership role; a creative and a reflective thinker.
• Experience working with diverse groups and in a team environment, with a collaborative and consultative style.
• Ability to manage complex projects in collaboration with other team members, consultants, and external partners.
• Ability to navigate and negotiate with ACHs, partners and legislators to advance policy proposals.
• Ability to enthusiastically embrace innovation and ability to operationalize such innovations after considering multiple perspectives and weighing opportunities, risks, creative alternatives to identify the best path forward.
• Excellent organizational, analytical, and written/oral communication skills, and attention to detail.
• The ability to work from home as well as occasional travel to meetings or convenings outside of Sacramento.
• Ability to manage multiple priorities and deadlines.

Compensation

The salary $85,000-$105,000 D.O.E

Benefits include paid holidays, sick days, and vacation, a 403(b) plan with employer match after two years, medical, dental, vision, flex spending, life and disability insurance. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take off every other Friday (after completion of an introductory period).

 

Funded by the State of California’s Cap-and-Trade Program (via the California Climate Investments Initiative), the Transformative Climate Communities (TCC) Program empowers communities most impacted by pollution to choose their own goals, strategies and projects to enact transformational change by providing funding for environmental, health, and housing initiatives. In October, 2022, the Strategic Growth Council awarded $35 million to the South LA Eco-Lab, coordinated by strategic advisor SLATE-Z, a federally designated Promise Zone, and lead applicant Community Partners, a 501c3 nonprofit organization and fiscal intermediary.

South LA Eco-Lab is a coalition of community-based and nonprofit organizations, led by SLATE-Z, in partnership with Community Partners, the City of Los Angeles, LA Mayor’s Office and LA County Metropolitan Transit Authority (Metro). The collaborative will implement 11 different projects in the areas of active transportation, urban greening, solar installations and low carbon transportation in South LA over the next five years.  In addition to achieving the specific project related goals, South LA Eco-Lab will work together to create local jobs, achieve deep and long-lasting community engagement, deepen our understanding and implementation of policies that prevent displacement, and collect and monitor data that will allow us to evaluate the effectiveness of each of the projects within the community.

The employer-on-record will be Community Partners. Community Partners has carried out our mission of accelerating ideas into action for more than 30 years as an intermediary, technical assistance provider, capacity builder, network manager and fiscal sponsor. Established in 1992 to support social and civic innovation, Community Partners is now a home for a range of program initiatives that house health and social welfare innovations as well as community stakeholder engagement processes, representing over $85 million in annual revenues. Community Partners® is the Lead Agency responsible for coordination of the TCC grant.

Definition of Role

Under the general direction Community Partners’ Vice President of Business Development and Strategic Initiatives, the TCC Network Manager will perform a wide variety of coordination, grant management and reporting responsibilities related to the planning, development, and full implementation of the 11 projects within the South LA Eco-Lab TCC grant agreement with the State of California.

The TCC Network Manager is a single incumbent, five-year exempt position funded by the South LA Eco-Lab TCC grant award.

Responsibilities

• Ensure that Community Partners and all its contractual partners complete application checklist requirements issued by the Department of Conservation during the Post Award Contract process.
• Ensure that Community Partners and all its contractual partners achieve all of our commitments under the TCC Grant Agreement.
• Serve as the grant manager with a focus on compliance and primary point of contact between the South LA Eco-Lab project team and the funder, Strategic Growth Council (SGC). This requires the Manager to know grant agreement well and help the team fulfill the project’s goals and meet the programmatic and compliance requirements of the grant agreement. When necessary work with the team and SGC to finalize grant agreement changes like timeline extensions or budget modifications.
• Provide day to day program management of the South LA Eco-Lab project including coordination with full team, Community Partners, Strategic Growth Council, and other partners as applicable.
• Manage overall support and implementation grant budgets and reconciliation of reimbursements.
• In coordination with Community Partners finance staff and partners, provide oversight on partner management of grant budgets, work plans and timelines; oversee expenditure and reimbursement of partners; monitor compliance to budgets and project deadlines; forecast needed funds; and direct/implement adjustments in coordination with the South LA Eco-Lab Co-Chairs and with the approval of the Community Partners Vice President.
• Develop systems, track and report agreed upon performance outcomes that both measure progress and help ensure project completion, conduct ongoing analysis to identify, make recommendations and help resolve potential challenges to project implementation, coordinate and oversee partnership activities and responsibilities, provide support to collaborative partners on how best to work together toward the common agenda and implement supportive strategies for all the core and leverage projects. This will require knowledge of the grant program and grant agreement, organization of regular coordination meetings to include agenda development, logistics and meeting preparation.
• Establish and maintain positive relationships with multiple nonprofit organizations, city departments, residents, and elected officials and other stakeholders necessary to implement South LA Eco-Lab goals.  This will include facilitation of network member communications, information sharing, interest clarification, and identification and resolution of differences to guide, smooth and support efficient interactions among members. The Manager, in collaboration with the Co-Chairs, will also develop and communicate priorities, facilitate achievement of collaborative goals, gather and share data, compile and report on the status of South LA Eco-Lab commitments, and participate in related working group and Steering Committee meetings to maintain an understanding of current implementation goals and challenges. The Manager will actively contribute to the development of a shared agenda and commitments between South LA  Eco-Lab partners and relevant stakeholder groups.
• With support and guidance from the Senior Program Director, facilitate South LA Eco-Lab communications activities as required by the grant and project team, and serve as point person for the media. This includes coordinating SGC approvals for press releases, invitations, websites and other media described in the grant agreement.
• Coordinate invoicing and reimbursements with Community Partners finance staff.
• Facilitate collection and submission of required project reports from collaborative partners to SGC and the Department of Conservation. During the post award contract phase, this will include monitoring partner progress on completion of checklist deliverables and spending of support grant and advanced implementation grant funding in preparation for execution of master contract with SCG by June 2023. During the grant period, this will include bi-monthly progress reports, annual progress reports, annual leverage funding report, annual detailed work plans and budgets, equipment inventory records, annual indicator tracking report, project completion reports, final report, final leverage funding report and any other reports related to indicator tracking.
• Will coordinate with support staff, including a      social media specialist, and may supervise consultant contracts and perform other tasks as required.

 

Qualifications

Knowledge, Skills, and Abilities:

An applicant with strong oral, written, organizational, communication and interpersonal skills. The proven ability to track, facilitate and support progress for a program with many partners and deliverables is strongly desired.

Preference will be given to candidates who are conversant in Spanish and/or have a strong working knowledge of active transportation, alternative energy, park planning, workforce development and/or community development policies and programs, especially at the local level.

SPECIAL REQUIREMENT: Must possess a valid California class ‘C’ driver’s license.

 

Compensation

Salary $85,000 to $90,000 D.O.E

Benefits include 15 paid holidays and 10 vacation days per year during first two years of employment and increases based on years of service thereafter, a 403(b) plan with employer match, medical, dental, vision, flex spending, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

Experience

Graduation from an accredited college or university with a Bachelor’s degree in Public or Business Administration, Public Policy, Political Science, Urban Planning, Sociology, Finance, Economics or closely related field. Master Degree in one of these fields is strongly desired.

The successful candidate will have demonstrated experience in working in complex political environments and negotiating with diverse key stakeholders at local and/or regional level AND three (3) years’ experience managing complex public sector grant-funded programs and associated compliance requirements. Familiarity with South LA strongly preferred.

As a generalist reporting to a Senior Program Director, the Senior Program Manager is responsible for managing a portfolio of intermediary engagements, supporting the development of and overseeing the implementation of new opportunities, and serving as a resource in their field(s) of expertise.  Immediate assignments include supporting grant programs with the LA County Development Authority, LA County Office of Sustainability, and First 5 LA.

The Senior Program Manager will be expected to:

• Co-design, oversee, and implement day-to-day activities for intermediary programs for grantmakers and government agencies
• Plan content for peer-learning gatherings, trainings, and conferences
• Design, manage, and implement logistics for program operations, grantmaking, and events
• Oversee project budgets and provide necessary information for invoicing and reporting
• Provide detail-oriented project management including use of various platforms and tools such as Submittable, Trello, and Zoom.
• Work with staff colleagues to develop, document, and deliver curriculum for training and workshop modules; facilitate peer learning opportunities
• Supervise, coach, and mentor program and administrative staff, oversee consultants
• Prepare reports, budgets, correspondence, proposals, and other documents
• Keep abreast of current trends and issues in Los Angeles nonprofit, philanthropic, and government sectors, and emergent approaches in organizational and leadership development
• Manage various projects and other duties as assigned

Qualifications

• A minimum of 5 – 7 years of relevant work experience in nonprofit program management, leadership development, racial justice work, public policy, public health, public administration, program development, community development, civic engagement, organizational or community capacity building, evaluation, philanthropy, or other relevant field(s)
• Lived experience in a community traditionally under-represented in nonprofit leadership roles
• Experience leading complex government-funded contracting or grant initiatives, a nonprofit, or a startup venture a plus
• Experience and/or comfort with operating in knowledge organizations and thought partnership roles; a creative and a reflective thinker
• Experience working with diverse groups and in a team environment, with a collaborative and consultative style
• Familiarity with the landscape of LA’s nonprofit, philanthropic, and government sectors and/or prior experience managing an LA County contract a plus
• Excellent organizational, analytical, and written/oral communication skills
• Community Partners staff are working in a hybrid environment, with teams working in our offices at The California Endowment several days each month; this role requires the ability to travel locally, with occasional overnight travel to meetings or conferences outside the LA area
• Ability to manage multiple priorities and deadlines
• Master’s degree or equivalent experience a plus

Compensation

Salary range for this position is $75,000 – $85,000 depending on experience. Benefits include paid holidays, sick days, and vacation, paid winter holiday closure, a 403(b) plan with employer match after two years, medical, dental, vision, flex spending, life and disability insurance, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

Application

Interested applicants should upload a thoughtful cover letter and resume.

The Vice President of Grants, Contracts and Risk Management is responsible for supporting and protecting the legal interests of the organization and its fiscally sponsored projects (FSPs) and intermediary programs.  A member of the Senior Leadership Team (SLT), reporting to the CEO, this position will lead a team in all aspects of contracts, grants and risk management for FSPs and intermediary programs.  This includes opportunity assessment, preparation and review of contracts and grants, negotiation with funding partners, regulatory and contract compliance, and risk management for FSPs and intermediary programs.

This is a growth area in a dynamic, team-based environment and requires an exceptional leader with a strong legal mind and proven abilities to direct and contribute to initiatives and processes within and across the organization. This leader must also support the larger organization as a strategic collaborator across all functions with a purposeful pursuit of mission and results. This position is hybrid but must be in the Los Angeles office 2-3 days per week. 

Responsibilities

• Negotiate, write, review, summarize, research, and execute a wide variety of agreements and business contracts, ensuring compliance with applicable public sector statues and regulations, private funder restrictions and Community Partner protocols and procedures.
• Manage governance and compliance issues including compliance with federal, state, and local laws and regulations. This includes developing and maintaining a strong equity-centered compliance culture throughout the organization.
• Periodically review, update, and develop contract templates in accordance with changes in applicable law and organizational processes/priorities.
• Effectively communicate and collaborate with CP colleagues and fiscal sponsored projects as needed during negotiations and/or contracts and grants approval processes.
• Oversee all risk management initiatives and programs which includes 1) the administration of various lines of insurance and 2) safety programs that ensure the well-being of employees, volunteers, independent contractors, and clients of the organization.
• Build positive, effective working relationships across CP functions and with fiscally sponsored projects.
• Participate in the definition and development of organizational policies, procedures, and programs.
• Provide support and training to management on legal issues and company policies.
• Work closely with outside counsel regarding legal issue strategy and resolution as needed.
• Collaborate vertically and horizontally throughout the organization and with external funders and partners.
• Establish a continuous improvement environment for the team and across the organization to drive more effective completion of the team’s and organization’s mission.
• Advise and inform stakeholders of legal, risk, and/or compliance considerations (including internal controls, policies, and procedures) as it relates to intermediary programs, fiscally sponsored projects.
• Responsible for the supervision and leadership of a four to eight-person team.

Qualifications

• A minimum of 8 years of experience in a corporate legal or law firm environment in the area of business agreements and contracts law.
• Experience with charitable agreements and charitable purposes contracts is a plus. At least 3 years of experience managing and leading a team of employees.
• Experience in leadership and management at an organizational level.
• Graduate of an accredited law school and admitted to and in good standing with the California State Bar.
• Experience in public sector and non-profit regulations and law strongly preferred.
• Must have a demonstrated knowledge and experience of applicable laws related to contracts, charitable grants, and risk management.
• Demonstrated experience with contract management systems.
• Ability to provide a high level of responsive customer service.
• Proven ability to independently lead and execute all facets of legal and risk management matters.
• Ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
• Self-starter with demonstrated initiative and creative problem-solving ability.
• Highly collaborative and consultative work style.
• Excellent written and verbal communication skills.
• Effective negotiation skills.
• Strong analytical skills.
• Ability to organize and prioritize tasks and handle high-pressure situations and short deadlines.

Compensation

Salary range for this position is $ $175,000 – $205,000 depending on experience. Benefits include paid holidays and vacation, a 403(b) plan with employer match after two years, medical, dental, vision, flex spending, life and disability insurance, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

Application

Interested applicants should send a cover letter and resume.

Reporting to the AR Grants Manager, the Finance Associate will be responsible for managing a portfolio of awards (i.e. contracts, grants and charitable contribution) for financial reporting and ensuring compliance with Federal, State, Local regulations, and funder specific regulations, in addition to assisting with system implementations with regards to internal controls, audit compliance and accounting policies and procedures.

Responsibilities:

Financial Management (Revenue Cycle)

• Managing a portfolio of awards (i.e. contracts, grants and charitable contribution) for financial reporting and ensuring compliance with Federal, State and Local regulations and funder specific regulations.
• Performs all grant-related post award functions including, but not limited to: budget and expense analysis, monthly grant and contract invoicing, labor distribution charges, final cost reports, and associated communication with Grant/Fiscal/Program Liaisons
• Performs general accounting activities, including reconciliations, entering billing into the AR module in the financial system, assisting the AR Grants Manager, during audit, journal entries for cost allocations, and month end close of AR
• Resolves any issues regarding grant invoices, including disallowed expense, technical issues, or unpaid invoices; communicates with fiscal contacts at funding sources for information needed and problem resolution
• Ensures supporting documents (payroll/expenses/vendor invoices, etc.) align with billing and budget, and comply with contractual and/or regulatory stipulations.
• Prepares schedules as requested for annual audit; maintains grant information for funder and participates in audits and reviews by funding agencies as required
• Other duties as assigned

Qualifications:

• Knowledge, Skills and Abilities: Experience in the nonprofit sector.
• High level of experience with Excel required; experience with Accufund, Certify, Paylocity, and Salesforce a plus.
• Excellent attention to detail and problem-solving skills. Must be adaptable and comfortable working collaboratively.
• Excellent time-management skills with the ability to manage shifting priorities and multiple, competing deadlines.
• Familiarity with funding from government agencies at the Federal, County, and State levels.
• Ability to maintain a high degree of confidentiality required.

Experience:

• Requires at least two (2) years of grant management and/or Non profit grant accounting experience.
• Requires bachelor’s degree in Accounting, Business, or related field from an accredited institution or a combination of education and related work experience.

Compensation:

Position range $65,000 – $70,000

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

Application:

Interested applicants should send a cover letter and resume.

Reporting to the CFOO, Community Partners seeks a Senior Director, Public Sector Financial Compliance, who will be responsible for compliance on all public sector funds. This individual will oversee the entire life cycle of public funding and will work with fiscally sponsored projects to assist with management of public sector grants.

Responsibilities

• Responsible for compliance on all public sector funds
• Lead all aspects of public sector funding life cycle: application, negotiation, management, reporting and close out
• Monitor sub-recipient compliance
• Work with fiscally sponsored projects to prepare and help them manage public sector grants
• Oversee intermediary finance staff
• Work with external auditor to prepare and manage single audit.
• Manage other federal audits
• Design and maintain internal controls for public sector funds including workflows for approving reconciling invoices
• Stay current on all GAAP and public sector regulations
• Train all relevant staff on key compliance regulations

Qualifications

• Experience in the nonprofit sector with public sector grant management.
• Experience with managing single audit (A-133).
• Must have excellent organizational, communication, and interpersonal skills as well as an acute ability to manage multiple projects simultaneously.
• Experience with AccuFund or other accounting software.
• Ability to work well with others in a team environment and collaborate with program staff and others across the organization required.
• Ability to maintain a high degree of confidentiality required.
• Minimum a bachelor’s degree in accounting, finance, or business-related field, ideally with an MBA/CPA or related degree.
• Must possess a minimum of ten years of work experience in accounting or finance.

Compensation

Position range $105,000 – $140,000 DOE

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

Application

Interested applicants should send a cover letter and resume.